I started to highlight things that were key elements... but i'm ending up simply saying "Amen!"
just a few quick things.
People should walk into ameeting knowing wh3en it's going to end... and it must end at that time.
The Chair should state (or reiterate) the prupose of the meeting.
EG
"We are gathered to decide between two courses of action... x and Y
"We are gathered to vote on lending our support to XXX initiative... or to stating our objection to XXX ...
"We are gathered to record our thougths on XXX
"We are gathered to hear from X and X regarding the staff (or client, or community, or clients) reaction to our new policy, ...
ETC.
At the end of the meeting the Chair should repeat the stated goal and the resulting decision, opinion, etc. AND the Chair should state clearly how this decision will be conveyed.
EG "I will report our decision to the Executive Committee... I will relay your decison at the next staff meeting., etc. "
..... the result is that the attendees know what the goal is, what the decision is, and how it will be implemented or conveyed, and having adjourned on time, they will know exactly what is accomplished. ... this builds trust in the process, feeling they were heard, and happy to attend the next meeting.
I started to highlight things that were key elements... but i'm ending up simply saying "Amen!"
just a few quick things.
People should walk into ameeting knowing wh3en it's going to end... and it must end at that time.
The Chair should state (or reiterate) the prupose of the meeting.
EG
"We are gathered to decide between two courses of action... x and Y
"We are gathered to vote on lending our support to XXX initiative... or to stating our objection to XXX ...
"We are gathered to record our thougths on XXX
"We are gathered to hear from X and X regarding the staff (or client, or community, or clients) reaction to our new policy, ...
ETC.
At the end of the meeting the Chair should repeat the stated goal and the resulting decision, opinion, etc. AND the Chair should state clearly how this decision will be conveyed.
EG "I will report our decision to the Executive Committee... I will relay your decison at the next staff meeting., etc. "
..... the result is that the attendees know what the goal is, what the decision is, and how it will be implemented or conveyed, and having adjourned on time, they will know exactly what is accomplished. ... this builds trust in the process, feeling they were heard, and happy to attend the next meeting.
These are great points. I will at least add the one about clarity about when the meeting's going to end.